Vendor data offboarding software
Relationships end. Governance doesn’t.
Contracts require vendors to return or destroy your data when a relationship ends. Fimi Data coordinates those deletion requests, scores the evidence vendors send back, and keeps an audit-ready record of every termination.
The clause
Your contracts already require it.
| Framework / source | Relevant obligation |
|---|---|
| GDPRArt. 28(3)(g) | Return or deletion of personal data after processing services end. |
| HIPAA§164.504(e) | Return or destruction of protected health information at termination, where feasible. |
| CCPA / CPRAService provider & contractor obligations | Deletion obligations can extend to service providers and contractors handling consumer data. |
| SOC 2Data lifecycle & disposal controls | Control expectations include secure disposal and management of data through its lifecycle. |
Return or destroy is in the DPA, the BAA, the MSA. The clause was never the problem.
The reality
Then the contract ends, and someone sends an email.
“Confirming all data has been deleted per our agreement.”
An email. No scope, no method, no timestamp, no signatory authority, no exceptions. It proves someone replied, not that deletion happened.
It gets filed. Two years later, an auditor asks for it.
The standard
Proof has six parts.
- ScopeSystems, data sets, and copies, backups included.
- SubprocessorsWho held it downstream, and their proof.
- MethodHow it was destroyed, against a recognized standard.
- TimingWhen it happened, with a date of destruction.
- AttestationSigned by someone who can bind the vendor.
- ExceptionsWhat was retained, why, and for how long.
Fimi scores every submission against these six. Hold a vendor's reply to this standard and most don't pass. That's the point.
The review
Here’s one that didn’t.
Flagged as insufficient before anyone signs off.
A vendor’s response to a deletion request, reviewed in Fimi.
-
Adequacy 21/100Did the vendor send enough? None of the six required evidence elements are present.
-
Confidence 16/100Should you believe what was sent? Seven open findings say not yet.
-
Findings by severityEach gap is listed for follow-up.
The score makes the gap visible. Your team decides what happens next.
The system
Now make it every termination.
Fimi Data is the system of record for vendor data offboarding and deletion assurance. Four steps, one defensible record.
Trigger
A contract end, an M&A event, or a manual request starts the workflow automatically.
Orchestrate
Tasks are assigned, vendors are notified, and timelines and accountability are set.
Verify
Evidence is collected, evaluated, and scored against a defined deletion assurance standard.
Prove
Audit-ready records that support regulatory inquiries and customer assurance.
The founder
“We can assess vendor risk, but can we prove what happens to our data when the relationship ends?”
Twenty years of asking that question at Stanford, Worldpay, and Paylocity. The answer was always a scramble through old email. That’s why I started Fimi Data.
Proof over promises.
See how Fimi Data closes the gap between vendor termination and defensible evidence of data deletion in a 30-minute demo.