Well-written vendor contracts require data to be returned or destroyed when the relationship ends. Almost no one can prove it happened. Fimi Data is the system of record that proves it.
Which former vendors still hold your data?
Did deletion actually occur?
What evidence supports it?
Who is accountable?
Most organizations cannot answer all four defensibly. That is the missing deletion assurance layer in third-party risk management.
| Framework / source | Relevant obligation |
|---|---|
| GDPRArt. 28(3)(g) | Return or deletion of personal data after processing services end. |
| HIPAA§164.504(e) | Return or destruction of protected health information at termination, where feasible. |
| CCPA / CPRAService provider & contractor obligations | Deletion obligations can extend to service providers and contractors handling consumer data. |
| SOC 2Data lifecycle & disposal controls | Control expectations include secure disposal and management of data through its lifecycle. |
Yet evidence of what happened after termination is often incomplete or inconsistent. That leaves organizations struggling to answer customers, auditors, regulators, and their own boards.
Fimi Data is the system of record for vendor data offboarding and deletion assurance. Four steps, one defensible record.
A contract end, an M&A event, or a manual request starts the workflow automatically.
Tasks are assigned, vendors are notified, and timelines and accountability are set.
Evidence is collected, evaluated, and scored against a defined deletion assurance standard.
Audit-ready records designed to support regulatory inquiries, and customer assurance.
Most programs accept an email. Fimi requires six elements, and scores what comes back.
"Confirming all data has been deleted per our agreement."
An email. No scope, no method, no timestamp, no signatory authority, no exceptions. It proves someone replied, not that deletion happened.
Fimi scores every submission. A weak response is visible, not filed.
"We can assess vendor risk, but can we prove what happens to our data when the relationship ends? There wasn't a system built for that. That's why I started Fimi Data."Ellie Sharp, Founder & CEO
Founded by a privacy executive who spent two decades building and leading privacy and governance programs at Stanford University, Worldpay, and Paylocity.
See how Fimi Data closes the gap between vendor termination and defensible evidence of data deletion in a 15-minute demo.
